1. Our Commitment to Privacy
The Yahweh Mission respects the privacy of donors, sponsors, children and families, volunteers, applicants, partners, prayer supporters, website visitors and others who interact with our ministry. We recognize that personal information is entrusted to us and should be handled carefully, lawfully and only for legitimate mission purposes.
This Privacy Policy explains the types of information we may collect, why we use it, when it may be shared, how long it may be retained, the choices available to you, and the additional care we apply to information involving children and vulnerable people.
2. Scope of This Policy
This policy applies to information collected through www.theyahwehmission.org, donation and sponsorship systems, forms, newsletters, events, volunteer and partnership applications, mission communications, prayer requests, field activities and other official channels operated by or on behalf of The Yahweh Mission.
Some services may be provided by third-party platforms such as payment processors, email providers, website hosts, analytics providers or form services. Those providers may have their own privacy notices in addition to this policy.
3. Information We May Collect
Contact Information
Name, email address, telephone number, mailing address, country, preferred language and communication preferences.
Supporter Information
Donation history, sponsorship preferences, fundraising activity, communication history and information you voluntarily provide about your interests.
Volunteer & Partner Information
Skills, qualifications, availability, references, organization details, role preferences and screening information where appropriate.
Technical Information
IP address, browser and device information, pages visited, referring pages, approximate location derived from IP address and security logs.
We may also receive information when you submit a prayer request, register for an event, contact our team, subscribe to updates, sponsor a child, make a gift, apply to volunteer, participate in a mission visit or otherwise interact with us.
Please avoid sending highly sensitive information unless it is genuinely necessary for the purpose of your communication and an appropriate secure channel has been provided.
4. Donations, Sponsorships and Payment Information
When you donate or sponsor a child or program, we may collect information required to process the transaction, issue acknowledgements, maintain nonprofit accounting records, manage recurring support and communicate with you about your gift.
Payment card and banking details are generally handled by third-party payment processors rather than stored directly by The Yahweh Mission. The payment provider's own terms and privacy practices may apply to the processing of your transaction.
We may retain transaction identifiers, donation amounts, dates, campaign or program designations, receipt information and limited payment metadata needed for accounting, reconciliation, fraud prevention and legal compliance.
5. How We Use Information
Personal information may be used to:
- process donations, sponsorships and recurring gifts;
- issue receipts, donor acknowledgements and financial records;
- respond to questions, requests, prayer needs and support enquiries;
- manage volunteer applications, partner relationships, events and field activities;
- send mission updates, newsletters and appeals when permitted;
- administer supporter accounts and preferences;
- operate, secure, troubleshoot and improve our websites and systems;
- prevent fraud, misuse, unauthorized access and other harmful activity;
- protect children, vulnerable adults, staff, volunteers and communities;
- comply with applicable legal, financial, safeguarding, reporting and recordkeeping obligations; and
- evaluate program effectiveness and organizational operations using aggregated or appropriately protected information where possible.
6. Lawful and Operational Bases
Depending on the jurisdiction and context, we may process personal information because you have given consent, because processing is necessary to perform a requested service or manage a donation, because we have a legitimate nonprofit or operational interest, because we must comply with a legal obligation, or because processing is necessary to protect vital interests or safeguard individuals.
Where consent is the appropriate basis, you may withdraw that consent for future processing, subject to legal or operational obligations that may require us to retain certain records.
8. International Operations and Data Transfers
The Yahweh Mission is a global mission and may work with teams, service providers, volunteers, donors and partners in more than one country. As a result, information may be accessed, processed or stored in a country different from the country where it was collected.
Where required by applicable law, we seek to use reasonable safeguards for cross-border transfers and to limit access to those who need the information for legitimate mission purposes.
9. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to maintain appropriate nonprofit and financial records, to manage ongoing relationships, to meet safeguarding needs, to resolve disputes, or to comply with applicable legal obligations.
Different categories of information may have different retention periods. For example, financial records may need to be kept longer than an ordinary website enquiry, while safeguarding records may require special retention because of the nature of the concern and applicable reporting obligations.
10. Information Security
We use reasonable administrative, technical and organizational measures designed to protect information against unauthorized access, alteration, loss, misuse or disclosure. Measures may include role-based access, secure hosting, encryption in transit where supported, account controls, backups, vendor reviews and staff awareness practices.
No website, network or storage system can guarantee absolute security. If we become aware of a data incident that requires notification under applicable law, we will take reasonable steps to investigate, contain and respond to the incident.
11. Children, Families and Safeguarding
The Yahweh Mission works with children and vulnerable communities. Information about children is treated with heightened care. We seek to collect and share only what is reasonably necessary for legitimate program, sponsorship, safeguarding or storytelling purposes and to use appropriate consent or authorization processes.
Child profiles, photographs, videos, education information, family circumstances and personal stories should never be used in a manner that exposes a child to unnecessary risk, humiliation, exploitation or inappropriate contact.
Direct communication between sponsors, volunteers or visitors and children must follow The Yahweh Mission's approved safeguarding channels. For additional requirements, please review our Safeguarding Policy.
13. Email, Newsletters and Mission Communications
If you subscribe to updates, donate, sponsor, volunteer or otherwise request communications, we may contact you about your relationship with The Yahweh Mission and, where permitted, about mission news, fundraising opportunities, prayer needs and events.
You may unsubscribe from non-essential promotional email by using the unsubscribe option provided in the communication or by contacting us. Transactional, safeguarding, account, donation or legally required communications may still be sent when necessary.
14. Your Privacy Rights and Choices
Depending on where you live and the laws that apply, you may have rights to request access to personal information, ask for correction, request deletion, restrict or object to certain processing, withdraw consent, request portability, or lodge a complaint with an appropriate regulator.
These rights are not absolute and may be subject to exemptions, identity verification and legal recordkeeping obligations. We may ask for information reasonably necessary to verify your identity before responding to a request.
15. Third-Party Websites and Services
Our website may link to third-party websites, payment services, social networks, video platforms or other services. The Yahweh Mission does not control the privacy practices of independent third parties. We encourage you to review their privacy notices before providing information.
16. Changes to This Privacy Policy
We may update this policy as our programs, technology, partners, legal obligations and global operations develop. The latest version will be posted on www.theyahwehmission.org with an updated effective date.
Material changes may also be communicated through additional notices where appropriate.
17. Contact Us
Questions, privacy requests or concerns may be submitted using our official contact information:
The Yahweh Mission
8707 John Hamm Rd.
Milton, FL 32583, United States
Email: info@theyahwehmission.com
Phone: +1 (513) 203-5558
The Yahweh Mission is represented on its existing mission website as a U.S.-registered organization recognized under Section 501(c)(3) of the Internal Revenue Code.